Privacy Policy and Consent: Key Steps with Your Clients
It is essential that you inform each client in detail about the work you intend to perform and the potential risks associated with the procedure. To formalise this process, you will need to have the client fill out and sign a written policy, using the appropriate forms found in the folder.
Age Verification and Consent for Minors
You are required to verify the age of all your customers.
For minors: Consent must be signed personally by their parents or legal guardians.
Absolute prohibition: It is prohibited to tattoo minors under the age of 14, even with parental consent.
Management of Copies and Storage of Forms
Request for a copy: If a customer wants a copy of the form they signed (it’s their right), they should go to the info point.
Storage: At the end of the event, you’ll need to take the signed forms with you and keep them for as long as the law says you have to for data processing.
Personal Data Processing
The data customers give us is collected and used in full compliance with current regulations. The purposes and methods by which the data is processed, as well as the rights of the data subjects and all other relevant information, comply with the provisions of Article 13 of Legislative Decree 196/2003 (Privacy Law).
This means that customer data will be managed transparently and with respect for their privacy.
EQUIPMENT AND EXECUTION
Tattoos may only be performed using the “classic” technique (tattoo machine).
A maximum of two operators may be present at each stand at any one time.
All equipment that comes into direct or indirect contact with the customer’s skin must be disposable or properly sterilised in accordance with current regulations.
Piercing
Piercing is only permitted if authorised in advance by the organisation.
The exclusive use of sterile and disposable materials (needles, gloves, forceps, jewellery, gauze, etc.) is mandatory.
Reusable instruments must be autoclaved and accompanied by sterilisation documentation.
The operator is required to comply with all health and hygiene procedures required by current regulations.
Barbering
Haircutting services are only permitted in areas/stations authorised by the organisation.
All equipment must be cleaned and disinfected after each use (scissors, razors, brushes, capes, etc.).
The use of disposable capes or capes that have been adequately sanitised between customers is mandatory.
Staff must wear clean work clothes, gloves where required, and maintain impeccable personal hygiene.
Razors or blades must be disposable or have replaceable blades for each customer.
Semi-permanent make-up – PMU (Permanent Make-Up)
Semi-permanent make-up is only permitted if performed by qualified and authorised operators.
The equipment used must be disposable or sterilisable in accordance with current health and hygiene regulations.
The pigments used must have a safety data sheet (SDS) and comply with REACH and ResAP(2003)2 regulations, as for tattoos.
It is mandatory to follow the same hand hygiene, PPE use and waste management procedures as those required for tattoo artists.
Hand Hygiene: Essential for Every Customer
Hand hygiene is a crucial and mandatory step before and after each service performed on each customer. This procedure must be followed scrupulously, including during the preparation of the work surface.
You must perform hand hygiene using an antiseptic procedure.
The organisation will provide you with access to toilets for your exclusive use to ensure that you can maintain the required hygiene standards.
Compliance with Regulations: A Fundamental Obligation
Participating in the Tattoo Convention, whether with a commercial stand or as a tattoo artist, implies absolute compliance with all applicable regulations. This includes, but is not limited to, hygiene laws and tax provisions.
Remember that, within the Convention, you are representing your studio or shop in all respects. Maintaining impeccable behaviour and complying with the law is crucial for your reputation and that of the event itself.
Requirements for Pigments to be Used
When choosing pigments (inks) for your procedures, it is essential to ensure that they comply with specific regulations to guarantee safety and compliance.
Each pigment must be accompanied by a safety data sheet (SDS) written in Italian, which must include at least the following information:
Identification details: Name and registered office of the manufacturer or distributor.
Chemical composition: A clear list of the pigment’s ingredients.
Safety certificates: Declarations certifying its non-toxicity and sterility.
Expiration information: The expiration date and batch number.
Regulatory compliance: A statement that the pigment complies with EC Resolution ‘resap (2003) 2 on Tattoos & permanent make-up of 19/06/2003’. Alternatively, a laboratory certification attesting to the absence of aromatic amines and heavy metals.
In addition, it is important that all pigments used comply with the European REACH Regulation (Reg. EC No. 1907/2006), which regulates the registration, evaluation, authorisation and restriction of chemicals.
Your Work Clothing
During your activities, it is mandatory to wear specific personal protective equipment (PPE) to ensure your safety and that of your customers. Please note that the organisation does not provide these items.
You will need to use:
Gown or apron: You can choose between a washable or disposable model. If washable, replace it with a clean one at the beginning of each working day or whenever necessary. If disposable, change it after each service.
Sleeves
Face mask: As with the gown, it can be washable (to be replaced daily or as needed) or disposable (to be replaced after each service).
Protective eyewear
Disposable gloves
Shoe covers
Remember that dirty non-disposable linen must be stored in closed bags while you are at the stand.
Special Waste Management: What You Need to Know
The waste you produce during your activity falls under the category of “special waste produced outside healthcare facilities”, as defined by Art. 2, paragraph 1, letter i) of Presidential Decree 254/2003. Its disposal will be handled by an external company specialised and authorised to transport and treat this type of waste.
Dedicated Disposal Containers
To ensure proper disposal, you will find specific containers inside your stand. It is essential to use them to separate the different types of waste:
Container for Contaminated Materials: This is the container where you should dispose of all materials that have come into contact with blood or body fluids, or that have been used in proximity to the procedure. Include here:
Gauze pads, disposable paper, cotton wool or any other means used to dry blood or apply pressure.
Disposable gloves, gowns and masks.
Empty containers of pigments and thinners used.
Disposable tubes.
The glass with water used to rinse the machines or to dilute the colour (after filling it with absorbent paper).
Container for needles and sharp objects: This rigid container is specifically designed for the safe disposal of needles (complete with bar) and any other sharp or pointed objects.
Container for ordinary solid urban waste: Use this container for all waste that falls into the normal category of unsorted, uncontaminated and non-sharp waste.
GENERAL RULES OF CONDUCT
The box must be sanitised between customers (tables, sheets, disposable rolls, etc.).
Smoking is prohibited inside the convention premises. An outdoor area is available for smokers.
If you have any problems with customers or anything else, please contact the staff.
At the end of the day, please leave the stand tidy to allow the cleaning staff to do their job easily.
The studio that registered the stand is responsible for every person present inside it.
The registered tattoo artist assumes responsibility for full compliance with these rules.
The organisation declines all responsibility for non-compliance or the quality of the work performed.
Important – Minimum prices
The opening price for any type of tattoo or appointment cannot be less than £80.
It is forbidden to perform services below this threshold: this rule is mandatory for all participants in order to protect the professional value of the work carried out at the convention.
If a tattoo artist charges less than €80, the staff reserves the right to interrupt the service and remove the customer and/or tattoo artist from the stand, as the operator would not be complying with the official regulations of the event.
Such behaviour will be considered professional dumping and treated as a serious violation of the regulations.
Stand Assembly Regulations (MANDATORY):
Stand assembly is mandatory and must take place on Friday, 6 February, from 10:00 a.m. to 8:00 p.m. Participants who do not assemble their stands within this time frame will lose the right to assemble them on subsequent days, the deposit paid will not be refunded, and they will still be required to pay the full amount for the stand.